We’re Hiring: Office & Advancement Assistant

Lynx Employer Resources is proud to support Community Foundation Sonoma County (CFSC) in its search for an Office & Advancement Assistant!

At CFSC, our team is made up of people with different strengths, experiences, and backgrounds who share a passion for investing in the promise of Sonoma County. We are deliberate, intentional, and purposeful about the kind of culturally diverse team we are building. If this resonates with you, we encourage you to read on to learn more!

If you’re someone who…

• Is mission-driven, embraces collaboration, and values open and constructive feedback from both leadership and colleagues alike
• Has been told that you have a knack for staying organized and is comfortable navigating a variety of information systems and databases
• Shows up with a sense of purpose, heart, andauthenticity
• Is self-directed and adept at handling multiple prioritiesand details, while bringing a customer support approach to your work
• Is compelled by your innate curiosity and love for learning to explore, research and tackle new projects and tasks
• Is looking for a role where you can build upon your administrative experience, event support skills and interest in philanthropy/nonprofits

… then we have an exciting and rewarding opportunity for you!

About Community Foundation Sonoma County:

Community Foundation Sonoma County (CFSC) is the hub of philanthropy — we connect people, ideas, and resources to benefit all who live and work here. We invest in the promise of Sonoma County by facilitating:

• Connections: We partner with donors and professional advisors to build resources that create long-term philanthropic solutions.
• Stewardship: We fulfill the charitable legacies of our donors by supporting a diverse cross-section of effective nonprofits.
• Solutions: We convene individual leaders and support dynamic organizations to stimulate innovative ideas, foster collaborations, and strengthen community resilience.

Established in 1983 by a group of local community leaders, CFSC promotes philanthropic growth and supports the long-term sustainability of our nonprofit partners. As a public 501c3 nonprofit, we strengthen Sonoma County through our local knowledge, leveraged philanthropic resources, and inspiration for legacy and estate planning.

Our work is guided by our values statement:

• We know that to create a fair and just community, some may need more to achieve the same.
• We embrace our differences and our common bond.
• We cultivate leaders, supporting them to advocate for their communities and empowering them to create change.
• We promise to tackle tough issues with compassion and courage, choosing humbly to take a step forward instead of resting in the comfort of where we are.

Position Purpose:

Reporting to the Vice President of Philanthropic Advancement, the Office and Advancement Assistant supports the mission of Community Foundation Sonoma County (CFSC) serve as a key member of CFSC’s administrative team by supporting general office functions and bolstering the capacity of the Philanthropic Planning team’s work with donors, prospective donors, legacy gift donors, professional financial advisors and other stakeholders. In this role, the Office and Advancement Assistant is responsible for providing a broad range of general clerical administrative activities and projects to support.

Primary Duties and Responsibilities:
 

Advancement and General Office Administration

• • • Prepare and send transactional communications related to donor gifts such as gift acknowledgement letters, tribute letters, payout letters and other mailings as needed.
    • Field prospective donor inquiries regarding new funds and planned gifts submitted online.
    • Support the Philanthropic Planning team with data entry into databases and information systems.
    • Provide scheduling support for the Vice President for Philanthropic Advancement and support the Philanthropic Planning Team in scheduling team meetings.
    • Process and route daily mail.
    • Manage and route the general email mailbox and voicemails.
    • Provide periodic reception services, including greeting PPT team’s visitors.
    • Act as a liaison for outside organizations, including scheduling CFSC conference room use and providing other administrative support.
    • File and organize physical and digital documentation.
    • Collaborate with the Finance and Operations Team to log and track gifts.
    • Support Communications team with mailing list management.
    • Order and track office supplies and kitchen necessities.
    • Provide administrative support for recurring and special projects.

Fundraising and Event Support

• • • Coordinate CFSC events in partnership with the Philanthropic Planning Team and Communications Manager; secure venues and caterers, create materials and invitation lists, track RSVPs, and manage events.
    • Support year-end fundraising campaigns and mailings in collaboration with the Office of the CEO, Vice President for Philanthropic Advancement, and Communications Manager.
    • Prepare fundraising history reports and dashboards.

Supervisory Responsibilities:

• None

Skills and Qualifications Required to be Successful in Role:

• Strong organizational skills and attention to detail.
• Ability to multi-task, problem-solve, and meet deadlines in a fast-paced environment
• Ability to create and modify documents using Microsoft Word, Excel, PowerPoint, SmartSheet, and other software.
• At least two years of related nonprofit or administrative experience (paid or unpaid).
• Computer proficiency including strong Microsoft Office skills and an understanding of databases and project management tools.
• Strong internal and external customer service ethic; personal warmth and sincerity.
• A genuine and strong desire to provide high level support to a variety of donors, stakeholders and team members with a focus on responsiveness, quality and compassion.
• Positive, professional, team-oriented attitude.
• Excellent interpersonal skills and ability to work collaboratively and independently.
• Excellent writing, communication, and listening skills.
• Possesses professional integrity with the ability to work with highly confidential information.
• Two years of post-high-school education or an equivalent combination of education and experience.
• US work authorization (required).

Physical Requirements:

• Must be able to remain in a stationary position during shift.
• Ability to move items weighing up to 15 pounds.
• Hand and wrist dexterity needed to work on a computer.
• Visual acuity.

Benefits:

• Medical, Dental and Vision insurance – 100% covered for employee and 60% for dependents.
• Life Insurance.
• Employer annual contribution to 403b Retirement Plan after one year of employment.
• Employee Assistance Program (EAP).
• Professional development.
• Wellness Benefit.
• Sick and vacation pay.
• Bereavement pay.
• 11 Paid Holidays.
• Health and wellness time.
• Flexible Summer Fridays.
• Hybrid work model (3 days on-site office / 2 days remote).

Compensation:

• $27 – $30 an hour, plus benefits

Equal Employment Opportunity:

Community Foundation Sonoma County is an equal opportunity employer dedicated to the goal of building a culturally diverse team. All qualified applicants will receive consideration without discrimination on the basis of race, color, religion, gender, national origin, ancestry, age, marital status, pregnancy, medical condition, disability, or sexual orientation.

How to Apply:

Interested candidates may submit a resume and cover letter (with “CFSC – Office & Advancement Assistant” in the subject line) to recruit@lynx-er.com or apply here by September 2, 2024.

Please refrain from contacting CFSC directly; all inquiries should be directed to recruit@lynx-er.com.