Lynx Employer Resources is proud to support Community Foundation Sonoma County (CFSC) in its search for a Philanthropy Assistant!
At CFSC, our team is made up of people with different strengths, experiences, and backgrounds who share a passion for investing in the promise of Sonoma County. We are deliberate, intentional, and purposeful about the kind of culturally diverse team we are building. If this resonates with you, we encourage you to read on to learn more!
If you’re someone who…
- Is mission-driven, embraces collaboration, and values open and constructive feedback from both leadership and colleagues alike
- Has been told that you have a knack for staying organized and is comfortable navigating a variety of information systems and databases
- Shows up with a sense of purpose, heart, and authenticity
- Is self-directed and adept at handling multiple priorities and details, while bringing a customer support approach to your work
- Is compelled by your innate curiosity and love for learning to explore, research and tackle new projects and tasks
- Is looking for a role where you can build upon your administrative experience, event support skills and interest in philanthropy/nonprofits
… then we have an exciting and rewarding opportunity for you!
About Community Foundation Sonoma County:
Community Foundation Sonoma County (CFSC) is the hub of philanthropy — we connect people, ideas, and resources to benefit all who live and work here. We invest in the promise of Sonoma County by facilitating:
- Connections: We partner with donors and professional advisors to build resources that create long-term philanthropic solutions.
- Stewardship: We fulfill the charitable legacies of our donors by supporting a diverse cross-section of effective nonprofits.
- Solutions: We convene individual leaders and support dynamic organizations to stimulate innovative ideas, foster collaborations, and strengthen community resilience.
Established in 1983 by a group of local community leaders, CFSC promotes philanthropic growth and supports the long-term sustainability of our nonprofit partners. As a public 501(c)3 nonprofit, we strengthen Sonoma County through our local knowledge, leveraged philanthropic resources, and inspiration for legacy and estate planning.
Our work is guided by our values statement:
- We know that to create a fair and just community, some may need more to achieve the same.
- We embrace our differences and our common bond.
- We cultivate leaders, supporting them to advocate for their communities and empowering them to create change.
- We promise to tackle tough issues with compassion and courage, choosing humbly to take a step forward instead of resting in the comfort of where we are.
Position Purpose:
Reporting to the Vice President for Philanthropic Advancement, the Philanthropy Assistant supports the mission of Community Foundation Sonoma County (CFSC) by serving as a key member of CFSC’s philanthropy team. This position increases the capacity of the team by supporting its work in engaging a variety of community stakeholders including donors, prospective donors, professional financial advisors, nonprofit staff and volunteers, and community leaders. The Philanthropy Assistant provides essential communications, event, data management and clerical support. They will also provide general office support with select administrative tasks.
Primary Duties and Responsibilities:
Philanthropic and Office Administration
- Provide welcoming presence to a variety of stakeholders while fielding phone, email and in person inquiries
- Assist in prospective donor inquiries regarding new funds and planned gifts submitted online and in routing calls to the philanthropy team
- Prepare and send communications related to donor gifts such as gift acknowledgement letters, tribute letters, payout letters and other mailings as needed.
- Support the Philanthropic Planning team with timely and accurate data entry into databases and information systems.
- Provide scheduling support for the Vice President for Philanthropic Advancement
- Assist the Philanthropy team with select event registration and travel arrangements
- Provide periodic reception services, including greeting office visitors.
- Act as a positive and helpful liaison for outside organizations, including scheduling CFSC conference room use.
- File and organize physical and digital documentation.
- Collaborate with the Finance and Operations Team to log and track gifts.
- Support donor and organizational communications with mailing list management.
- Process and route mail.
- Manage and route the general email mailbox and voicemails.
- Order and track office supplies and kitchen necessities.
Fundraising and Event Support
- Provide a warm and helpful presence to community stakeholders during events
- Coordinate CFSC events in partnership with the Philanthropic Planning Team and Communications Manager; secure venues and caterers, create materials and invitation lists, track RSVPs, and manage events.
- Support year-end fundraising campaigns and mailings in collaboration with the Office of the CEO, Vice President for Philanthropic Advancement, and Communications Manager.
- Prepare fundraising history reports and dashboards.
Supervisory Responsibilities:
- None
Skills and Qualifications Required to be Successful in Role:
- Strong organizational skills and attention to detail.
- Strong customer service ethic; personal warmth and sincerity.
- A track record and genuine interest in providing high level support to a variety of stakeholders and team members with a focus on responsiveness, quality and compassion.
- Ability to multi-task, problem-solve, and meet deadlines in a fast-paced environment.
- Computer proficiency including strong Microsoft Office skills and an understanding of databases and project management tools.
- Ability to create and modify documents using Microsoft Word, Excel, PowerPoint, Smartsheet, and other software.
- At least two years of related experience (paid or unpaid).
- Positive, professional, team-oriented attitude.
- Excellent interpersonal skills and ability to work collaboratively and independently.
- Excellent writing, communication, and listening skills.
- Possesses professional integrity and sensitivity with the ability to work with highly confidential information.
- Commitment to diversity, equity, inclusion, and belonging.
- Two years of post-high-school education or an equivalent combination of education and experience.
- US work authorization (required).
Physical Requirements:
- Ability to move items weighing up to 15 pounds.
- Hand and wrist dexterity needed to work on a computer.
- Visual acuity.
Benefits:
- Medical, Dental and Vision insurance – 100% covered for employee and 60% for dependents.
- Life Insurance.
- Employer annual contribution to 403(b) Retirement Plan after one year of employment.
- Employee Assistance Program (EAP).
- Professional development.
- Wellness Benefit.
- Sick and vacation pay.
- Bereavement pay.
- 11 Paid Holidays.
- Health and wellness time.
- Flexible Summer Fridays.
- Hybrid work model (3 days on-site office / 2 days remote).
Compensation:
- $27 – $30 an hour, plus benefits
Equal Employment Opportunity:
Community Foundation Sonoma County is an equal opportunity employer dedicated to the goal of building a culturally diverse team. All qualified applicants will receive consideration without discrimination on the basis of race, color, religion, gender, national origin, ancestry, age, marital status, pregnancy, medical condition, disability, or sexual orientation.
How to Apply:
Interested candidates may submit a resume and cover letter (with “CFSC – Philanthropy Assistant” in the subject line) to recruit@lynx-er.com or apply here by October 25, 2024.
Please refrain from contacting CFSC directly; all inquiries should be directed to recruit@lynx-er.com.
